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Real Estate Assistant Executive

Real Estate Assistant Executive The DiGonzini Group at Keller Williams Realty Top producing real estate team seeking full time Assistant Executive. Must have previous working experience. They serve residential home buyers, sellers and investors in the Orange County, Los Angeles, San Diego and Riverside markets. As Assistant Executive you will support two Lead Agents in achieving greater levels of success for the team. At the same time, you will continue to develop into a supportive leader / manager. Your leadership on all administrative tasks will allow the Lead Agents to focus on generating new business, negotiating deals and staying in touch with past clients. Overview of Administrative Responsibilities: Build, implement and manage all systems for sellers and buyers Database management Information management Back office support This person relishes the opportunity to build, implement and manage multiple systems while performing the following tasks: Create and maintain an Operations Manual that documents all systems and standards for Team Keep the lead agents informed regarding any problems or issues that need to be handled Prepare agenda weekly for team meetings Keep calendar updated with all events Handle all incoming email, faxes, website and social media correspondence Produce documents, briefing paper, report and presentations when needed Organize and prepare agent for all meetings and presentations Maintain organized files on each client Manage and log inventory of all lockboxes, signs and riders (spreadsheet) Attend training and development courses as requested Overview of Marketing Responsibilities: Maintain all aspects of Team Database including updates, revisions, additions of any personal information of clients Create flyers, postcards, brochures and any other marketing materials Coordinate mailings (including postcards, marketing letters, etc.) Maintain overall brand management of Team Coordinate with social media consultant Overview of Listings/Buyers/Leads/Contracts: Enter listings into MLS Execute Listing Marketing plan Coordinate with compliance officer with all contract paperwork. Deliver open house materials to property when needed (signs, balloons, flyers, cards, comment cards) Design/Modify "Just Listed" and "Just Sold" postcard templates and distribute when applicable Overview of Transaction Coordinator duties: Relay all necessary documents to contract coordinator/broker in a timely manner Correspond with all clients to ensure that they are informed of deadlines and important dates from contract to close Take ownership of transactions from Contract to Close Overview of Client/Agent Relations: Call agents/sellers regarding showing request and availability for agents Collect feedback from agents regarding showing of property by phone and/or email Respond to agent calls regarding our listings Coordinate property inspections and attend some of them Serve as a Liaison via phone and email for agents between clients, attorneys, lenders, inspectors, staff, etc. Technical Requirements to be successful in this role: Experienced with Microsoft Outlook, Excel, Word, Publisher, Gmail Apps Strong ability to operate within multiple programs quickly and efficiently Experience with video editing software is a plus Knowledge & Skill Requirements: Mature and professional attitude Strong written and verbal communication skills Exceptional organization skills and project management abilities Exceptional attention to detail Ability to stay calm under pressure Excellent ability to multi-task when necessary Must have a service based attitude Professional appearance and demeanor at all times **The hourly salary for this position is $14 - $23/per hour DOE plus bonuses. This role has the potential to earn thousands in commission** Job Type: Full time Required education: College or High school with professional experience. Job Type: Full-time Salary: $14.00 to $23.00 /hour

Job Summary

Position Title

Real Estate Assistant Executive


irvine, CA

Job Type


Contact Info

  • Louis DiGonzini- Keller Williams Realty Irvine
  • 949-922-8420
  • Email

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